Background Checks
NCS makes navigating Hawaii background checks easier! Whether you work in tourism, real estate, fishing, agriculture or a different industry, background checks are a critical part of the hiring process.
Accessing Criminal Records
In Hawaii, it is legal for private and public employers to inquire about an applicant’s criminal history as part of the pre-employment background screening process; this includes reviewing conviction records. NCS makes reading reports easy. Our criminal background checks report convictions and serious pending cases that belong to your applicant.
Employers are prohibited from asking about or considering arrest records that have been expunged, charges that were dropped or dismissed, or charges that did not lead to conviction. Employers may not access sealed records or require disclosure of expunged convictions. Employers must notify applicants that they are under no obligation to share expunged information.
In Hawaii, criminal conviction records may be used to make employment decisions only if the conviction is relevant to job responsibilities. Even then:
- Felonies must be within the past 7 years
- Misdemeanors must be within the past 5 years
- Consideration may occur only after a conditional job offer is made
- Some positions are exempt from this rule
Credit history inquiries are also restricted and may only occur after a job offer is made. Employers may rescind the offer if credit data negatively impacts job qualifications. These restrictions do not apply to:
- Employers required by law to review credit
- Managerial or supervisory roles
- Federally insured financial institutions
Hawaii
Criminal History
We offer comprehensive and affordable pre-employment screening services. Choose a featured criminal history package or add optional services.
Recommended Packages
For Hawaii customers, we recommend:
- Essential
- Enhanced
- Expanded
- National Quick Check + Single State (Hawaii)
- Motor Vehicle Reports
- Employment Credit Reports
- Education Verification
- Employment Verification
- And much more
Volunteer and Tenant screening packages are also available.
We also offer Continuous Monitoring to track criminal records post-hire. New arrests, pending cases, and convictions will be reported. Employers must follow EEOC guidance and anti-discrimination guidelines per the FCRA and Title VII. Disqualifications must be based on the job relevance of the conviction and documented throughout hiring.
See our Services & Pricing page for all package options.
What May Be Reported on a Record
- Charge
- Charge degree (e.g., misdemeanor or felony)
- Charge date
- Filing date
- Disposition
- Disposition date
- County where the offense took place
- Sentence
How Many Years Records Go Back
National Crime Search reports all convictions within 7 years.
Drug Screening
Employees can easily schedule drug screenings at a convenient collection site. DOT testing and random drug testing are available.
Electronic Form I-9 & E-Verify Management
Our system helps you stay compliant by guiding and storing Form I-9s online and returning E-Verify results instantly.
Ban the Box Policies – Hawaii
Hawaii has a statewide ban-the-box law that applies to all employers. Employers may inquire about an applicant’s criminal history only after a conditional job offer has been extended.
Navigate State Background Checks and Compliance with NCS
Enjoy a fast, compliant, and informed hiring process with National Crime Search’s comprehensive background checks.
Contact us today to learn how our services can integrate with your HR workflows and help you hire confidently and compliantly.
